The Association of American Medical Colleges (AAMC) is in search of a highly-motivated and team-oriented Meeting Coordinator, Registration who brings a minimum of 2 years of related meeting experience to join our progressive non-profit association. The Meeting Coordinator, Registration will support all meetings activities, with an emphasis on registration and will travel or be onsite for 10-15 meetings a year. In this role, the candidate will be able to demonstrate exceptional customer service skills by assisting association members while effectively collaborating with in-house staff, constituents, exhibitors/sponsors and speakers.
Responsibilities include but are not limited to:
Strategic registration builds in Cvent;
Customer service for individuals attending AAMC meetings;
Attendee, Speaker and Exhibitor management;
Travel to meetings to manage on-site registrations;
Managing processes with external partner/vendors;
Financial close out for AAMC meeting income and coordinating applicable expenses; and
Registration analysis and reporting
To qualify for this position, the candidate should bring:
College degree and equivalent training or work experience
Proficiency with Cvent software (event management)
Proficiency with Microsoft applications (Word, Excel, and PowerPoint)
Prior experience with electronic calendaring systems (Outlook preferred)
Excellent communications skills (oral, written, and listening)
Ability to travel up to 40%
Exceptional relationship and interpersonal skills
Experience with payment transactions and previous financial responsibility preferred
Ability to work independently and unsupervised.
Ability to thrive in a fast-paced environment that requires multi-tasking and juggling multiple projects with tight deadlines
Flexibility to work early mornings and occasional evenings and weekends
Please submit a cover letter with your application to be considered
If a bachelor’s degree is required, related work experience may be substituted in some positions. One year of college course work at an accredited institution is equivalent to one year of related work experience.
The Association of American Medical Colleges (AAMC) is an Equal Opportunity/Affirmative?? Action Employer. The AAMC is committed to the policy of an equal employment opportunity in recruitment, hiring, career advancement, and all other personnel practices. The AAMC will not discriminate on the basis of race, color, sex, national origin, religion, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, genetic information, disability, past or current military service, or any other legally protected characteristic.
About Association of American Medical Colleges
Founded in 1876 and based in Washington, D.C., the Association of American Medical Colleges (AAMC) is a not-for-profit association representing all 145 accredited U.S. and 17 accredited Canadian medical schools; nearly 400 major teaching hospitals and health systems, including 51 Department of Veterans Affairs medical centers; and 80 academic and scientific societies. Through these institutions and organizations, the AAMC represents 128,000 faculty members, 75,000 medical students, and 110,000 resident physicians.
Through its programs and services, the AAMC strengthens the world's most advanced medical care by supporting the entire spectrum of education, research, and patient care activities conducted by our member institutions. The AAMC and our members are dedicated to the communities we serve and steadfast in our desire to earn and keep the public's trust for the role we play in improving the nation's health.