The Council for Advancement and Support of Education (CASE) is recruiting for an Executive Assistant reporting to the Senior Executive Assistant and the Executive Leadership Team (ELT).
CASE is a global not-for-profit and membership association whose vision is to advance education to transform lives and society. Its mission is to inspire, challenge and equip communities of professionals to act effectively and with integrity to champion the success of their institutions. Advancing education in over 3,600 member institutions, CASE has 85,000 members in 82 countries.
Broad and growing communities of professional practice gather under the global CASE umbrella. Currently these include advancement services, alumni relations, communications, fundraising, government relations, institutional leadership and marketing. Individual members are at all stages of their career and may be working in universities, schools, colleges, cultural organizations or other not-for-profits. CASE membership also includes many corporate partners. CASE uses the intellectual capital and professional talents of an army of volunteers to advance its work.
Headquartered in Washington, DC, CASE works across all continents from its regional offices in London, Singapore and Mexico City. CASE works to achieve a seamless experience for all its stakeholders: particularly its members, volunteers and staff. Working together across time zones and borders, CASE staff in all offices seek to make the ambitious OneCASE aspiration a reality.
The Executive Assistant is required to provide administrative support services to the Executive Leadership Team (ELT) and to the Office of the President, as needed.
The nature, diversity and scope of responsibility will require the frequent use of discretion, initiative and judgment. The incumbent must be reliable, self-motivated and able to use initiative.
The Executive Assistant reports jointly to the Senior Executive Assistant and the assigned ELT Lead Manager, who exercises general direction over the tasks undertaken. The Executive Assistant works closely with the Senior Executive Assistant and other staff members across the organization to ensure that their Executives are provided with the high-quality support necessary to carry out their duties efficiently and effectively on a daily basis.
The core functions of this position include but are not limited to the following:
Provides administrative support to the ELT.
Exercises discretion in management of Executives schedules:
Coordinates meetings and conference calls
Meeting preparation including developing materials and tracking follow-up tasks
Recording contact reports in Personify to track meetings with key constituents
Screening visitors and phone calls
Resolving conflicts on executives’ time
Coordinates travel arrangements and processes expense reports:
Prepares detailed travel summaries
Ensures expense reports are processed in a timely manner
Liaises effectively with staff at CASE and with key volunteers and members.
Uses computer, word processing, spreadsheet, and database software to prepare communications, reports, and presentations.
Proficient user of Personify Association Management System (AMS) to update CASE member records.
Maintain accurate mailing, telephone contact and distribution lists to enable effective dissemination of information.
Establishes, maintains and updates electronic and paper filing systems.
Provides administrative support for organizational events and meetings including scheduling, as needed.
Anticipates required deliverables and has a proactive approach.
Demonstrates continuous efforts to improve effectiveness and efficiency, produce quality work, and anticipate the needs of the individuals he/she supports.
Provides back-up support for the other administrative staff and the Manager, Administrative Services, as needed.
Exercises fiscal responsibility and judicious use of resources in all aspects of work.
Performs other duties and responsibilities as assigned by Supervisors.
Job Complexity and Knowledge
The position interacts with staff across the organization worldwide and works very closely on a day-to-day basis with the Senior Executive Assistant, members ELT, and senior CASE volunteers and members. Initiative and the capacity to think analytically and independently are required for prioritizing objectives and resolving challenges or conflicts appropriately.
Problem Solving, Judgement and Organizational Knowledge
The incumbent will be expected to work under pressure to meet deadlines. The incumbent will be required to develop a good understanding of the organization, its policies and procedures and an understanding of the culture and politics which enables the incumbent to deal with and/or refer issues.
Education and Experience
Associate’s degree with subsequent 3+ years’ relevant experience and/or an equivalent combination of relevant experience and education/training required. Demonstrated experience and confidence in providing a full range of administrative support to senior staff.
Skills and Abilities
Demonstrated capacity to exercise sound judgment, diplomacy, tact and discretion, and proven ability to handle information in a confidential and appropriate manner.
Developed professional organizational skills including the ability to coordinate workflow, determine priorities, meet deadlines and effectively balance competing demands.
Excellent written, oral and interpersonal communication skills with the proven ability to prepare quality documentation and the capacity and confidence to deal with a wide range of clients, including staff, senior academics, and senior members of the business community and government.
Versatility, flexibility, enthusiasm, self-motivation and initiative, both independently and as a member of a team.
A demonstrable interest in education.
Experience of and/or interest in learning about other countries and cultures.
Competent computer and typing skills with experience using Microsoft Office applications including Word, Excel, PowerPoint, Outlook, and familiarity with database programs.
Knowledge and experience with C-level administrative processes and services.
Experience working in an educational and/or association environment are preferred.
Qualified applicants should CLICK HERE to apply. Applications MUST include a résumé and cover letter with salary requirements and/or salary history. Applications without the required skills and experience or salary requirements may not be considered.NO PHONE CALLS PLEASE. Preference may be given to applications received before March 15, 2018.
About Council for Advancement and Support of Education
The Council for Advancement and Support of Education (CASE) is a professional association serving educational institutions and the advancement professionals who work on their behalf in alumni relations, communications, development, marketing and allied areas. CASE helps its members build stronger relationships with their alumni and donors, raise funds for campus projects, produce recruitment materials, market their institutions to prospective students, diversify the profession, and foster public support of education. Key facts about CASE:
Founded in 1974 as the result of a merger between the American Alumni Council and the American College Public Relations Association
Maintains headquarters in Washington, D.C., with offices in London (CASE Europe, 1994), Singapore (CASE Asia-Pacific, 2007) and Mexico City (CASE Latina America, 2011)
Is one of the world's largest nonprofit educational associations in terms of institutional membership
Includes more than 3,670 colleges and universities, primary and secondary independent and international schools, and nonprofit organizations in more than 82 countries around the globe
Serves nearly 81,000 advancement professio...nals on the staffs of member institutions
Led by volunteers with more than 4,850 advancement professionals serving as board members, speakers, authors, conferences planners and more