American Health Information Management Association (AHIMA) has a wonderful opportunity for a Senior Meeting Planner I.
The main functions of this position are to manage all aspects of researching, booking and finalizing the meeting planning details for AHIMA’s summits, seminars/meetings, virtual meetings and webinars. This position manages the repetitive trainer programs offered by AHIMA and as needed meeting consultants. This position will also manage onsite housing for Annual Convention and work with vendor as directed by either the Senior Meetings Manager.
In addition to assigned meeting responsibilities, this position will work with department management in maintaining the department’s historical data and collection of non-dues revenue through the department’s rebate program.
This position will be responsible for the following:
Management of outside attendee seminars for the association. This includes approximately 8-10 meetings per year and may involve on-site management and travel to some of the meetings.
Research and recommend contracts and coordinate the details of the association’s smaller meetings.
Committee liaison for assigned meetings to appointed volunteer committee (approx. 3-5 com).
Create production timeline, manages process of assigned meetings and collaborates with internal departments for execution of assigned meetings.
Serve as the primary back-up person to the Senior Meeting Manager for onsite logistics.
Work closely with Senior Meeting Manager on Emergency/Risk Management for convention.
Handle Speaker Management for all assigned meetings.
Provide support to speakers for assigned program. Approximately 8-10 face to face meetings.
Conduct periodic site visits for upcoming meetings.
Handout Preparation for all assigned meetings/seminars.
Manage and coordinate the evaluation process for assigned meetings and seminars.
Answer department general inquiry calls.
Required Experience and Qualifications
5+ years experience handling on-site management of meetings.
Bachelors degree required.
Experience managing local and national vendors
Strong understanding of contract terms, conditions and industry terminology.
Knowledge of and experience with menu planning and catering.
Knowledge of and experience with meeting set-up and operation.
Proven organizational skills.
Excellent customer service experience and skills.
Ability to multi-task and prioritize multiple projects.
Ability to strategically plan and manage repeat meetings.
Ability to work both independently and as part of a team.
Microsoft Office experience required.
AHIMA is the premier association of health information management (HIM) professionals. AHIMA represents more than 103,000 health information professionals. AHIMA is committed to advancing the HIM profession in an increasingly electronic and global environment through leadership in advocacy, education, certification, and lifelong learning. AHIMA is recognized as the premier source of “HIM knowledge,” the respected authority for rigorous professional certification, and one of the industry’s most active and influential advocates in Congress.
American Health Information Management Association is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to gender, race, color, religious creed, national origin, age, sexual orientation, gender identity, physical or mental disability, and/or protected veteran status.