Summary: Overall responsibility for managing the coordination and planning of assigned meetings and events throughout the year. Assists with special projects, meetings coordination and education certification for the association’s annual meeting as assigned.
Manages and coordinates all pre- and post-meeting planning for assigned segment meetings
Works with members and volunteers on future site searches for midyear meetings
Works with program chairs to complete administrative phases of the planning process for their meeting including:
Updates all meetings webpages for posting
Creates registration form and draft communications to announce the meeting
Collects necessary materials on workshops and sessions to ensure compliance for certification
Identify meeting sponsors, exhibitors or guest registrations and communicate to on-site meeting planner
Request and monitor hotel room pickup reports for each meeting
Assist with coordination of any special requests or events, as needed
Work directly with hotel for any adjustments to meeting space or hotel rooms
Acts as the primary liaison and manages the program production to include managing the communications between the program chair, submissions liaison & program producer to ensure the final program is produced timely and accurately.
Manage and oversee all shipments of materials for the meetings
Act as liaison to the meeting planner to coordinate logistics or in some cases acts as the main logistics contact with the hotel.
Works with Segment Coordinator to oversee communications and technical operation of the submission and peer review process and help direct volunteer leaders throughout the planning process for assigned meetings.
Maintains meeting timeline and history by updating and/or creating reports.
Handles all post meeting follow-up including surveys, reimbursements, etc.
Seven to ten (7-10) years of meeting management experience required, preferably in an association or non-profit organization
BA/BS Degree or equivalent combination of education, training and/or experience preferred.
CMP/CMM/PMP Certification preferred.
Ability to organize, prioritize and coordinate multiple concurrent activities with excellent attention to detail.
Ability to monitor the progress of tasks and projects and provide follow up in order to meet targeted deadlines.
Proficiency with MS office suite required. Understanding of database systems and content management systems preferred.
Excellent verbal and written communication skills, customer service and member relations skills.
Extremely attentive to details and producing error-free communciations/documentation.
Capable of working independently and as a strong team player across multiple departments.
About American Accounting Association
The American Accounting Association (AAA) is the largest community of accountants in academia. Founded in 1916, we have a rich and reputable history built on leading-edge research and publications. The diversity of our membership creates a fertile environment for collaboration and innovation. Collectively, we shape the future of accounting through teaching, research and a powerful network, ensuring our position as thought leaders in accounting.