SUMMARY: Responsible for managing assigned section’s AGA Institute’s portion of the annual meeting Digestive Disease Week® (DDW). Serve as liaison to DDW administration staff and three other medical societies to develop DDW. The Council comprises 13 sections that develop and oversee AGAI’s portion of DDW and other educational programming.
Duties and Responsibilities
Coordinate a portion of educational programming (lecture and poster sessions) for AGA Institute at Digestive Disease Week by working with physician leadership, internal staff across multiple departments, other specialty societies and subcontractors with focus on tasks and deadlines according to Council timeline.
Manage Council procedures, governance and elections processes.
Manage the abstract submission and review process for assigned AGA sections including communications to reviewers, Council, authors, and staff.
Manage development of invited speaker sessions and oral/poster abstract sessions.
Manage the invitation, response, replacement, housing arrangements and travel, confirmation, and honoraria and disclosures, for speakers and moderators for DDW associated with assigned AGA sections.
Develop agenda items and supporting materials for Council meetings; document meeting proceedings; draft minutes; and follow-up on action items.
Communicate with assigned section members to keep them apprised of new and updated procedures; maintain revisions to and delivery of the annual Council Handbook; and plan orientation teleconferences for new Council members as needed.
Provide reports on assigned section activities.
Attend two AGA Institute Council meetings annually.
Oversee AGA Institute Council conflict of interest review process for annual conferences.
Submit appropriate CME applications.
Coordinate with marketing and communications departments for content and format of annual conference promotional materials.
Design and test online user interfaces for various target audiences.
Assist in management of single topic annual conference.
Assume other duties as assigned, commensurate with the scope of responsibility of the position.
College degree required.
At least three years relevant work experience in non-profit association and/or committee meeting planning required; technical/scientific research program administration preferred.
Extensive knowledge of Microsoft programs required
Database management required
Budget administration experience
Availability to travel required.
About American Gastroenterological Association
The American Gastroenterological Association (AGA) is a society of physicians, surgeons, scientists and other individuals within the healthcare community who have a demonstrated and continued interest in the functions and disorders of the digestive system. Founded in 1897, the AGA is the oldest non-profit specialty medical society in the country. With more than 13,000 domestic and international members, the AGA is the largest GI society in the United States and among the largest GI societies in the world. AGA membership encompasses a rich and diverse constituency representing every facet of gastroenterology practice, research and education.