Administrative, Clerical, Support, Meetings/Expositions/Events, Project Management/Program Development
4 Year Degree
CLIENT ASSOCIATION: International Parkinson and Movement Disorder Society (MDS)
POSITION REPORTS TO: Director of Meetings, MDS
EMPLOYEE STATUS: Exempt
GENERAL SUMMARY Works with the Meetings team under the direction of the MDS Director of Meetings, to manage tasks and activities associated with the MDS International Congress. This includes scientific program development, faculty management, abstract management as well as projects related to the various MDS Congress Committees.
POSITION RESPONSIBILITIES (Minimum of 37.5 hours per week):
Manage the Congress Scientific Program Committee and faculty through the Congress database and faculty website. Work with EDI support services to develop database and faculty website; liaise with MDS Director of Education to review and approve faculty agreement forms and CME required information; maintain accurate listing of faculty and session details; manage faculty invitation process and housing arrangements; process faculty stipend and vendor payments; maintain program budgets.
Oversee development of the International Congress Scientific Program. Initiate the Session Suggestions process; compile reports and summaries of collected sessions for review by the MDS Congress Scientific Program Committee (CSPC); assign session development to CSPC Members under the direction of the CSPC Chairs and the MDS Director of Meetings; compile developed sessions for review / approval by various MDS Committees and Leadership.
Assist MDS Director of Meetings with tasks related to the Congress Scientific Program Committees (CSPC). Maintain communications, timelines, and deliverables with members of the Committee; process reimbursements and maintain budgets for on-site meetings; assist members as needed. Attend the CSPC In-Person meeting and assist MDS Director of Meetings with logistical arrangements at the meeting venue as needed.
Manage all tasks associated with the Congress abstracts. Liaise with abstract management company and initiate contract review and renewal; coordinate with MDS Director of Communications to schedule advertising and marketing strategies; schedule dates/times of all abstract presentations at the Congress; coordinate with MDS Journal publisher for final publication of accepted abstracts; communicate with abstract authors / presenters as needed.
Assist when needed with logistics and pre-planning of the International Congress. Includes attending and working on site at the Congress each year; session management; poster session management; and other tasks as assigned.
Assist with special projects and administrative duties associated with Committees and handle other MDS meeting related projects as assigned. Assist other MDS teams as needed.
AMOUNT OF TRAVEL REQUIRED: 3-4 weeks per year; some evening and weekend work may be required. May include some international travel.
EDUCATION/EXPERIENCE REQUIRED: 2-3 years of project management experience, Bachelor’s degree preferred. Outstanding interpersonal, organizational and communications skills; computer proficiency required.
PHYSICAL REQUIREMENTS: Unrestricted mobility: must be able to walk great distances, move quickly from place to place, and lift and move up to 50-pound boxes.
EDI is one of the top five association management firms in the U.S., providing professional services for national and international medical, trade and scientific associations. Our 50 years of experience are a key asset to the associations we serve, with client relationships exceeding 30 years.
SUMMARY OF EMPLOYMENT BENEFITS
- One of the top 5 largest association management companies worldwide employing 150 professionals. EDI manages 30 clients with national and international membership bases with events held globally.
- Competitive salaries in the association management industry.
- Flexible, fun, challenging work environment with advanced computer and support systems.
- Team work environment.
- Opportunities for skill development and career advancement.
- Commitment to professional development.
- Updated, contemporary office space.