The American College of Medical Genetics and Genomics is an organization composed of biochemical, clinical, cytogenetic, medical and molecular geneticists, genetic counselors and other health care professionals committed to the practice of medical genetics. ACMG was incorporated in 1991 to give national representation to providers of genetic services and their patients with genetic disorders and to speak for the emerging specialty of medical genetics in organizations and agencies concerned with medical service, certification, and regulatory issues. ACMG provides education, resources, and a voice for the medical genetics profession and its mission is to improve health through genetics and genomics.
ABOUT THE OPPORTUNITY:
Working closely with the Executive Director and Director of Administration, the Executive Assistant will provide high-level administrative to support the ACMG Board of Directors and volunteer committee members by conducting research, preparing reports and presentations, handling information requests, and performing clerical functions such as preparing correspondence, coordinating travel and managing travel reimbursements, scheduling meetings, arranging conference calls, and scheduling meetings. This role interfaces with executive leadership of ACMG and the ability to demonstrate in all activities, organization, accuracy, thoroughness, discretion, thoughtfulness, and an ability to manage multiple deadlines are of utmost importance.
Manages Executive Director schedule and ensures appropriate materials are prepared for internal and external meetings.
Manages meetings and conference calls of ACMG Board, committees, and workgroups.
Arranges travel, accommodations, itineraries, all correspondence related to arrangements and reviews travel reimbursements for accuracy prior to submission to the Accounting Department.
Prepares and distributes meeting materials, records and transcribes minutes.
Prepares and edits correspondence, communications, presentations and other documents as requested.
Answers phones, routes calls to the correct person or department.
Maintains inventory and office supplies, anticipates office needs ordering supplies when necessary.
Assists with planning company events, meetings, and employee team building activities or special projects.
Technical Capacity: advanced proficiency in Microsoft Word, Excel, Outlook, PowerPoint; working knowledge iMIS or association management software a plus
A proactive approach to problem-solving with strong decision-making skills.
Attention to detail
Exceptional communication (oral and written) proficiency
BENEFITS AND SALARY
The salary for this non-exempt, full-time position shall be commensurate with the candidate’s skill and experience. ACMG offers an excellent benefits package.
HOW TO APPLY
Please send your resume and cover letter, with salary requirements and three professional references to recruiter(@)nonprofithr.comwith the subject line, Executive Assistant.Only competitive candidates will be contacted and invited to participate in the selection process. No phone calls please.Applications are accepted until the position is filled.
B.A. or B.S., required (or equivalent work experience)
5-7 years of relevant work experience required
Experience managing requests of organization leaders and supporting nonprofit boards desired
Ability to maintain productive and professional working relationships with team members, College leadership, planning committees, and members
This is a largely sedentary position that requires the ability to speak, hear, see and lift small objects up to 30 lbs.
The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
Job Type: Full-time
About American College of Medical Genetics and Genomics
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