The Commercial Vehicle Safety Alliance (CVSA) is seeking an event coordinator to support the manager of conference and event services. The successful candidate should be able to work independently, juggle multiple issues, tasks and responsibilities at a time, and enjoy working in a team environment. CVSA has a small but dedicated staff and the organization is looking to add someone who is driven with a dedication to member service to our energetic, busy team. This is an entry level position for someone interested in getting into the events industry. The ideal candidate will have 1-2 years of professional experience. Experience within the nonprofit community, with either an association or an association management company is a plus. The event coordinator will report directly to the manager of conference and event services.
This position oversees approximately 12 annual training events such as the Regional Cooperative Hazardous Materials Enforcement Development (COHMED) Training Sessions, Industry Driver/Vehicle Roadside Inspection Training Courses, an annual Level VI Inspection Train-the-Trainer meeting, North American Cargo Securement Harmonization Public Forums and a CVSA Board of Directors Meeting. This position also supports CVSA’s flagship events including the Annual Conference and Exhibition (AC&E), Workshop, North American Inspectors Championship (NAIC), CVSA Data Management, Quality and Federal Motor Carrier Safety Administration (FMCSA) Systems Training and the COHMED Conference, as well as other related events and activities. The ideal candidate will have a background in business, project management skills, the ability to multi-task, strong interpersonal skills and an interest in acquiring knowledge within the meetings industry. This position offers growth opportunities in the short and long term.
Coordinates logistical aspects of CVSA meetings – space requirements, food and beverage, audio visual, VIP arrangements, processing of event registrations and final invoice reconciliation, etc. as assigned
Coordinates aspects of event marketing and email communications to include eblasts and website content management and publication for assigned meetings, events and activities
Coordinates all aspects of event registration including set up within an association management system, managing hotel blocks and rooming lists for all assigned meetings, events and activities
Provides on-site support for CVSA conferences, workshops, meetings, events and activities
Assists with pre- and post-convention meetings with hotels and convention center for all conferences, workshops, meetings, events and activities
Provides courteous and professional customer service with all CVSA members, non-members, vendors/suppliers
Travel to CVSA conferences, workshops, meetings, events and activities is required as assigned
Other duties as assigned by the manager of conference and event services
1-2 years of professional experience, preferably within the events industry and/or nonprofit community (i.e., an association or an association management company)
Demonstrated abilities in developing and maintaining effective, positive working relationships with internal and external stakeholders
Good organizational abilities, including the ability to manage a number of activities in a fast-paced and challenging environment
Strong project management skills, including: planning, scheduling and communication
Experience with or ability to learn Microsoft Office, Adobe Acrobat, WordPress, Informz, CrowdCompass, MemberSuite; experience with basic HTML is a plus
Ability to provide exceptional customer service
Ability to coordinate multiple projects simultaneously
Strong attention to details and deadlines
Exceptional verbal, written, listening and interpersonal skills
Ability to travel
The salary for this position is commensurate with experience, plus benefits.
Please submit your resume with a cover letter explaining why you are interested in the event coordinator position, why you are qualified and your salary requirements to email@example.com.
Applications are due January 31, 2020.
Telecommuting is allowed.
About Commercial Vehicle Safety Alliance
The Commercial Vehicle Safety Alliance (CVSA) is a nonprofit association comprised of local, state, provincial, territorial and federal commercial motor vehicle safety officials and industry representatives. The Alliance aims to achieve uniformity, compatibility and reciprocity of commercial motor vehicle inspections and enforcement by certified inspectors dedicated to driver and vehicle safety. Our mission is to improve commercial motor vehicle safety and uniformity throughout Canada, Mexico and the United States by providing guidance and education to enforcement, industry and policy makers.