GENERAL PURPOSE

The Project Coordinator is responsible for a variety of professional, clerical and administrative support duties designed to expedite the training and business functions of the National District Attorneys Association (NDAA), including reception duties, in-person and virtual course logistical preparations, course materials preparation, electronic dissemination of course materials, faculty correspondence, student enrollment and correspondence, faculty and staff travel coordination, faculty reimbursement coordination, and certification of legal education as part of national continuing legal education (CLE) training programs. Other duties such as grant project work may also be assigned.

SUPERVISION RECEIVED

The Project Coordinator works under the guidance and direction of the Chief Operating Officer, while working closely with Program Directors.  This is a full-time, exempt-level position.

ESSENTIAL FUNCTIONS

• Understands the mission of NDAA and adheres to organizational and staff core values.
• Performs course administrative professional duties; assists with pre-course meetings via phone or webinar; prepares proposal memos, course summaries, schedules/agendas; assists in the timely collection, compilation and electronic delivery of course materials, folders/notebooks and distributes related information to program directors, faculty and participants.
• Manages catering food and beverage orders, room listings, and if needed, reconciles with hotel invoices for review and approval.
• Assists with printing for in-person courses; prepares and distributes tent cards/name badges for faculty and participants; creates team rosters based on participant jurisdictions and experience levels; maintains course exhibits and supplies.
• Assists with the creation, production and delivery of online learning; this role acts as administrator of the learning management system (LMS) and includes being able to integrate the LMS and video webinar platform in order to provide prosecutors and NDAA members a seamless, professional adult learning experience. 
• Reviews and updates webinar process and develops project task lists and timelines for webinars and the associated planning process.
• Prepares faculty materials and course information; coordinates directly with faculty for their audio-visual requirements, biographies and photos; ensures issuance and receipt of various forms, including speaker contracts, travel, reimbursements, reservations, etc.
• Prepares participant course materials, course evaluation forms, course diplomas, course folders and notebooks; makes changes to database when there are cancelations or transferring of registration payments.
• Manages CLE requirements and certificates; computes CLE credit hours; drafts CLE Accreditation Memorandum; prepares course evaluation form/ CLE affidavit and uniform CLE forms; collects evaluation forms post course; reports participant CLE for various state bars using the participant evaluation form and CLE affidavit.
• Assists in the development and maintenance of the databases of faculty members, expert witnesses, volunteer jurors, actors and other individuals whose involvement is required for various courses.
• Performs clerical duties as needed; operates telephone equipment; receives, responds to and directs incoming telephone calls; queries callers to identify needed assistance, determines appropriate staff or office and directs calls accordingly; addresses faculty and student special needs requests.
• Performs special projects; assists with marketing material preparation and mailings; assists with the collection of information needed by Program Directors for marketing the courses; (i.e. availability and costs of shuttle services from the course site, airport to the course site, information from the local conventioneer’s bureau, etc.); drafts letters, memos and other correspondence;  assists with posting and updating membership records, course enrollments and related logistical tasks as needed to expedite course preparations and delivery.
• Performs mail duties, including receives incoming mail and special deliveries and posting mail and boxes.
• Performs related duties as required.