Very prestigious health / Bio / Pharma, non-lobbying global organization headquartered in Rockville, Maryland has an immediate need for a Director of Meetings & Educational Experiences. RAPS offers an extremely generous benefits package, 25 days PTO, ten paid holidays, office closure between Christmas and New Year’s, convenient to metro location, Metro Smartrip subsidy or free parking, Health Reimbursement Account, comprehensive insurance and 403b match.
The state, and value, of the annual professional conference is in a state of flux. RAPS’ Director of Meeting & Educational Experiences will be at the vanguard of working with the healthcare regulatory community membership, conference committees and staff team to guide our two marquee events, Convergence and Euro Convergence, through and into an exciting new future.
This position requires a multi-year strategic outlook but is also very hands-on. The primary responsibilities for the Director, Meetings & Educational Experiences, include working with a diverse group of stakeholders to guide and define a multi-year vision for our major meetings; development, management, and implementation of the Convergence and Euro Convergence programs; developing and maintaining the overall conference budget; evaluating and maintaining program quality; identifying, implementing, evaluating, and improving processes to meet the mission and vision described; maintaining strong relationships with the volunteers, vendors, consultants, and speakers; and planning, implementing and monitoring program plans.
The Director of Meetings & Educational Experiences, is also responsible for providing innovative leadership and stewardship for conference events and supporting the Convergence and Euro Convergence planning committee members. This position reports to the VP, Education and Professional Development.
Management and Financial
Acts as primary liaison to the planning committees, which may include leading conference calls, taking and sending out minutes, and any relevant follow up
Develop and oversee the execution of a multi-modal (e.g. in-person, online, or hybrid) program delivery strategy that effectively meets the need of a broad stakeholder community
Oversees and administers meetings/events annual budget, including, but not limited to, hotel, vendor, and special event contracts/invoices to ensure costs are maintained within established boundaries
Collaborate to develop, review, and administer contracts and agreements, as required
Supervisory of 1-2 contractors
Event Management and Administration
Works collaboratively to identify potential future meeting sites and communicates options to appropriate stakeholders
Collaborates with appropriate staff and vendors to develop meeting timeline and deadlines related to all events, ensuring the information is communicated with appropriate staff, volunteers, contractors, and other stakeholders
Oversees program submissions and the review process, including the proposal and abstract submission and selection procedures
Oversees the coordination of meeting presenters
If appropriate, manages the keynote presenter, including working with speakers’ bureau, when applicable, and ensures contractual and payment obligations are met
Serves as primary liaison between RAPS and the meeting management company that supports the large meetings
Prepares written and oral reports for the leadership team, as needed
Develops the meeting programs in collaboration with relevant subject matter experts and internal stakeholders
Identifies opportunities for growth of meeting programming, partnering, and participation
Researches and implements new, innovative, and high impact programming and learning formats
Ensures that all participating units adhere to timelines so that deadlines and milestones are met
Communication and Brand Management
Collaborates with marketing on all meeting-related pieces
Contributes content to meeting websites
Bachelor’s degree, graduate degree a plus
4-6 years’ experience working in complex project management for education and/ or professional development planning preferably at a non-profit, volunteer membership association
Strong strategic thinking skills
Strong analytical skills
Strong creative problem-solving skills
Excellent communications (written, verbal, and interpersonal) skills are required.
Strong background in volunteer management, budgeting, project management, program planning, large meeting/event planning to implementation are required.
Demonstrated experience with both in-person and online modalities strongly preferred
Telecommuting is allowed.
About Regulatory Affairs Professionals Society
Regulatory Affairs Professionals Society (RAPS) is the largest global organization of and for those involved with the regulation of healthcare and related products, including medical devices, pharmaceuticals, biologics, and nutritional products. RAPS is headquartered in Rockville, Maryland, with offices in Europe and Asia, and chapters and affiliates worldwide. Founded in 1976, RAPS helped establish the regulatory profession. Today, it continues to actively support the more than 25,000 professionals who are members and customers, and lead the profession as a neutral, non-lobbying nonprofit organization.
RAPS offers education and training, professional standards, publications, research, knowledge sharing, networking, career development opportunities, and other valuable resources, including Regulatory Affairs Certification (RAC). The RAC is the only post-academic professional credential recognizing regulatory knowledge and competence. RAPS has created a professional development framework that defines competencies at various stages of the profession, from new to executive levels.
RAPS has 14 chapters across the United States and Canada; chapters in Switzerland, Israel, and Taiwan...; nine networks internationally (Australia, Belgium, Brazil, Germany, India, Mexico, the Netherlands, Poland, and the United Kingdom), an affiliate in Korea, and administrative offices in Europe, Singapore, and China.