Are you ready to join an organization with an extraordinary mission? The National Conference of State Legislatures offers careers where you can use your skills, knowledge and experience to truly make a difference. NCSL’s mission is purposeful – strengthening the legislative institution. From informing effective policies and promoting communication among state legislatures, to ensuring states have a strong, cohesive voice in the federal system, our team works in service of legislatures. And, with a commitment to constantly innovating all resources and services to meet the evolving needs of members, NCSL has earned the reputation as the nation’s most trusted bipartisan membership organization for legislators and legislative staff. Our success serving NCSL members relies on our team of passionate, dedicated professionals who work diligently to strengthen the legislative institution. Join our team and contribute to this unique, essential mission.
A healthy revenue stream is at the heart of any organization’s long-term survival. If you have a natural tendency keeping things organized, enjoy working with a small team, and can look at a process and make recommendations for improvement, you will appreciate what this position has to offer. You will need to possess a good understanding of governmental and non-profit accounting as it relates to private contributions, grants from the federal government, meeting registrations, merchandise sale, association membership dues and pass-through agreements. An extensive knowledge and ability to work through complex funding scenarios to figure out the proper accounting treatment will be essential.
This position reports to the Controller and the Chief Financial Officer and works with another revenue accountant on a daily basis, along with four other accountants on the team. The team meets regularly and works through projects on a collaborative basis.
RESPONSIBILITIES AND EXPECTATIONS:
Acts as primary financial function liaison for the association management system (Fonteva/salesforce.com) by attending meetings, coordinating input from the accounting staff, responding to questions, and interpreting changes in procedures or policies that affect financial management practices;
Ensure the association management system (Fonteva) is reporting accurate meeting attendance, registration and other financial records. Further review and reconcile the financial records prior to importing to the accounting system (Multiview).
Responsible for registration support (invoicing, credit card research, etc.) for all invitational, Conference, and other hosted meetings including the review and reconciliation of set-up, online e-commerce, and closing of meetings;
Monitors daily cash and revenue accounting transactions to ensure conformity with generally accepted accounting principles, determining the propriety and accuracy of cash receipts, reviewing accounts receivable adjustments, preparing and reviewing association management system transactions and related sales tax requirements;
Initiates monthly cash and revenue accounting closing activities, including preparation of revenue and related journal entries, analysis of deferred revenue and unbilled A/R, roll forward of account activity, account reconciliations and fluctuation analyses;
Review outstanding aged AR balance on a monthly basis. Make regular and concerted effort in collecting outstanding balances;
Monitors and records cash and investment account transactions; reconciles bank statements with the general ledger on a monthly basis;
Responsible for fixed asset records and related software module. Records additions, disposals and monthly depreciation journal entries. Retires assets from the subsidiary ledger;
Researches and compiles data and statistical information necessary to prepare and file sales and other tax returns as needed;
Assists in determining tasks and priorities of accounting staff; schedules cross training; and assists with unusual problems and heavy workloads;
Evaluates performance of accounting technicians and assistants and makes personnel recommendations to more senior managers;
Reviews account balances periodically and resolves problems;
Participates in developing department goals, objectives, and systems to help align the workforce with the strategic goals of the organization;
Completes special projects as required setting timetables, determining priorities, managing time, developing and organizing information, monitoring progress and adjusting for project completion.
This position has direct supervisory responsibilities of two staff members.
This position is a mostly performed in an office environment with prolonged periods of sitting at a desk and working on a computer. You will be required to utilize standard office equipment such as filing cabinets, copy machines, laptops, printers, scanners, and smartphones. Travel by airplane including overnights and weekends required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Responsibilities, expectations, and activities may change at any time with or without notice.
NCSL offers an outstanding benefits package including low-cost health, dental and vision coverage, a 401(a)-retirement plan with 10% employer contribution after 6 months and full vesting, life & disability insurance, 3-weeks paid vacation with 5+ years of paid full-time work experience, paid family leave, telework, pet insurance, discounted bus / train passes, in-office dry cleaning pick up, access to 24-hour fitness memberships, and more! Relocation assistance provided for out-of-state candidates.
Interested candidates should apply online and include a cover letter and resume highlighting skills and qualifications no later than January 25, 2021 by 5pm MST.
NCSL is proud to be an equal opportunity employer and is committed to developing a diverse, dynamic team and inclusive workplace.
Experience and Education
A college degree in Accounting, Finance, Business Administration or a related field plus six years of accounting work experience. At least one year as a lead or supervisor is preferred.
Knowledge of the principles and practices of accounting and auditing;
Excellent interpersonal skills and customer-focused attitude, with high level of professionalism, discretion and ability to maintain composure;
Working knowledge of office operations, business practices, grants funding, and the use of office equipment;
Comprehensive knowledge of use of computers and computer software in accounting responsibilities;
Skill and competence to devise and install methods, procedures, and systems of accounting to assist in the complex operation and design of the system;
Skill and competence to prepare financial and analytical reports;
Skill and competence to plan and schedule work and to train and supervise subordinate accounting personnel;
Skill and competence in developing and maintaining effective working relationships with other employees, with grantors, auditors, and other persons involved with NCSL financial transactions.
Highly detail-oriented and organized
Strong interpersonal and communication skills; experience in effectively communicating key data in both written and verbal form
Ability to meet a constant stream of deadlines in a timely manner
Proven ability to work both independently and collaboratively with different levels of employees
Superior analytical and problem-solving skills
Familiarity with accounting software and programs
Internal Number: 01042021
Since 1975, the National Conference of State Legislatures has been the bipartisan voice of legislators and legislative staff in the states, commonwealths and territories of the U.S. Our mission is to serve state legislatures by providing support, promoting fresh ideas, connecting legislators and staff with experts and each other, and providing a strong, cohesive voice in the federal system.
Legislators and legislative staff turn to us for up-to-date, nonpartisan information on critical state legislative issues, including health care, budgets, elections, transportation, education and more. We work to protect state sovereignty and flexibility, fight against unfunded mandates and oppose unwarranted federal pre-emption of state authority. Our experts and their research are regularly cited by prominent national news outlets, including the New York Times, Wall Street Journal and NPR.
NCSL’s success depends on its dedicated and talented staff. Our staff serves a diverse community of legislators and legislative staff, and NCSL values a diverse workforce that reflects that community. We strive to recruit, develop and retain the most talented people by valuing their varied skills and ...experiences. Employees work in a challenging, often fast-paced environment where they assist legislators and legislative staff in their work to promote the common good of the citizens of the states.