Position Purpose: The Grants Manager oversees AACE's grants, fundraising, and activity tracking. Job functions include: seeking and securing commercial support and grant funding for existing programs and new educational initiatives; liaises with the strategic alliances team in securing and retaining external funding support for all AACE activities across the enterprise from corporate and industry partners; ensuring the proper management and administration of existing grants and support agreements, and reports/reconciliations; ensuring timely and proper cultivation, acknowledgement, and stewardship of commercial and institutional supporters. Supports the development, implementation, and maintenance of operational systems, budget reconciliation and tracking, policies, and procedures for the education department. This position is 100% virtual.
Duties and Responsibilities:
Support the Director's efforts in coordinating grant proposals and support requests, including planning, writing, document gathering, internal and external communications, and final submissions.
In cases where external contractor services are used to assist in proposal development, the Manager may assist the Director in identifying, procuring, and managing these services.
Ensures all grant applications are responsive to the solicitation or requirements and that both the content and format are compliant with the funders' requirements; ensure that the correct forms are utilized for all necessary attachments.
Collaborate across teams including education, finance, marketing, IT, publications, and relevant program staff to help prepare project level budgets and justifications for grant requests.
Follow-up on submitted applications and proposals, as well as with potential funders.
Coordinates timelines for planning educational activities, with milestone reports/reconciliations including financial reports. Facilitates internal and external communications with AACE departments, staff, and committee chairs regarding timelines.
Oversees the grant tracking process in the Association Management System and contract/letters of agreement tracking with AACE’s legal counsel.
Supports and provides material that demonstrate compliance with AACE policies and ABIM MOC and ACCME accreditation. Assists with updating policies, procedures, and forms for documentation of continuing education activities.
Other duties may be assigned.
Job Specifications: Bachelor's degree required. Previous experience supervising a small team and/or oversight experience over a small function/area preferred. Demonstrated experience with using Association Management Systems, Learning Management Systems, and grant portal systems. Ability to deliver on-time and within budget approved projects within established parameters using own judgment and related work experience in executing responsibilities. Proven ability to troubleshoot and to plan effectively to avoid problems. Highly developed interpersonal skills, affinity for networking and demonstrated high level of confidence and poise with a strong service orientation. Demonstrate personal integrity in interactions with members, staff, and vendors.
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.
AACE is an Equal Opportunity employer. Personnel are chosen based on ability without regard to race, color, religion, sex, national origin, disability, marital status or sexual orientation, in accordance with federal and state law
Telecommuting is allowed.
About American Association of Clinical Endocrinology
The American Association of Clinical Endocrinology is a professional community of physicians specializing in endocrinology, diabetes, and metabolism committed to enhancing the ability of its members to provide the highest quality of patient care.