Administrative, Clerical, Support, Education and Training, Meetings/Expositions/Events
4 Year Degree
Are you a detail-oriented professional with excellent communication skills that is searching for an organization that will support you and encourage your professional development? Seeking a role within adult education, the association industry, meeting planning, and/or project management? Due to continued growth the American Academy of Periodontology (AAP) is seeking a multi-faceted individual to join the team as Coordinator in our Continuing Education Department.
The American Academy of Periodontology is a 7,500-member professional organization for periodontists, a dental specialty for the prevention, diagnosis and treatment of diseases affecting the gums, supporting structures of the teeth and placement of dental implants. Our vision is to be the voice of periodontists as the collaborative partner to achieve optimal oral health. Our office is located just off the Mag Mile, close to Water Tower Place. To learn more about our organization, please visit us at www.perio.org.
In the Continuing Education area, the Coordinator is responsible for supporting the Continuing Education (CE) Department in all activities, particularly those related to the Annual Meeting and other AAP-sponsored and collaborative CE in-person and/or virtual events. The Coordinator reports to the CE Manager and supports the work of the Continuing Education Oversight Committee (CEOC) and related subcommittees, as appropriate.
Supports the work of the (CEOC), generating routine correspondence, assisting with production of agendas and related materials, and coordinating onsite logistics for annual committee meeting
Assists the CE department with Annual Meeting planning and project management, including database and software maintenance (i.e., Personify360), coordination of CE materials and speaker/moderator documents, maintaining supply inventory, packing, and shipping materials to meeting sites
Assists with the compilation of materials for in-person and virtual online CE programs such as preliminary and on-site programs, the mobile app, speaker/moderator content management, including editing and proofreading materials as directed
Attends in-person and virtual Annual Meetings, providing full-time operational support for CE sessions, speaker ready room, hands-on workshops, and other events as necessary
Updates and manages the online submission platform and trouble-shoots technical issues and problem entries; communicates with applicants as needed
Assists with planning and logistics for collaborative CE meetings with state/regional/global periodontal societies and other organizations and corporate entities
Performs tasks related to compliance with ADA Continuing Education Recognition Program (CERP) and the Dental Board of California
Helps coordinate virtual and in-office meetings (i.e., Insurance Workshops), including meeting materials, travel arrangements, conference room reservations, room setup/AV, meal functions, attendee communications and CE certificates
Compiles and distributes post-meeting surveys, tallies results, and prepares reports as directed
Assists with Board of Trustees reports as necessary
Provides administrative support to Associate Executive Director as well as prioritized support to the Director of Continuing Education and Manager of Continuing Education
Responds to member inquiries, provides customer/member support, directs members to other AAP resources, and enlists assistance from vendors and IT staff as necessary
Carries out other projects as assigned, to support the CE Department
Participates in team-based meetings via Zoom, Teams, and conference calls
Other related duties as assigned
Work Location: Currently remote with the hope of returning to the office, in some capacity, in 2021.
Bachelor’s degree preferred or 1+ years’ experience in continuing education, meeting planning, association management, or related field
Ability to work early mornings, late evenings, and weekends periodically and travel at least once a year to support Annual Meeting operations
Excellent organizational, written, and oral communication skills
Customer service-minded and attentive to detail
Comfortable working under tight deadlines in a fast-paced, team environment
Positive attitude; strong interpersonal skills; ability to communicate with professionals at all levels
Tech-savvy professional with proficiency in Microsoft Office Suite, aptitude for web-based platforms (Zoom and MS Teams) and e-learning systems, experience with Personify360 a plus
Excellent project management skills: ability to prioritize, multi-task, and meet deadlines
Adaptable to multiple management styles
In support of our co-workers, The American Academy of Periodontology offers (20) PTO days with an additional paid week in December over the holidays, 100% employer paid Medical (for employee), Dental, Flexible spending, Short Term Disability, Long term care coverage and matching 401k.
If interesting in applying, please forward your resume and cover letter by clicking the apply button.
The American Academy of Periodontology is an Equal Opportunity Employer.
About American Academy of Periodontology
The American Academy of Periodontology (AAP) is an 8,400-member professional organization for periodontists - specialists in the prevention, diagnosis, and treatment of diseases affecting the gums and supporting structures of the teeth, and in the placement of dental implants. Periodontists are also dentistry's experts in the treatment of oral inflammation and receive three additional years of specialized training following dental school. Periodontics is one of the nine dental specialties recognized by the American Dental Association.
The Academy's purpose is to advance the periodontal and general health of the public and promote excellence in the practice of periodontics.