SMACNA is an international trade association representing the interests of construction contractors engaged in the sheet metal, heating, ventilating and air conditioning industry. SMACNA’s Business Management Department oversees member services as well as many educational events throughout the year. This position will work closely with directors, peers, and outside speakers and consultants to ensure program success.
Administrative Assistant responsibilities:
Manage chapter programs; Develop program descriptions; Manage incoming requests from chapters; Send confirmation letters for scheduled programs; Monitor scheduled programs; Update program content on website
National Multi-Day Programs (6 per year) and Other Annual Programs/Meetings (3 per year) – Prepare confirmation letters; Update website with program info; Develop program registration form; Develop marketing materials; Prepare participant workbooks and materials; Review/monitor registration lists; Develop evaluation forms, summarize results
Assist with multiple committees – Maintain committee rosters; Schedule committee meetings and conference calls; Send meeting announcements; Prepare committee workbooks and materials; Finalize and disseminate meeting reports
Premier Partner Program – Track annual invoices and payments received; Coordinate annual meeting and committee materials and handouts; Manage webinar presentations to members – develop registration page, monitor registration, coordinate presentation with speaker
Light receptionist duties – including opening and sorting office mail, answering phone calls for main numbers and monitoring doors for delivery and people entering the building.
SMACNA is an Equal Opportunity employer. We do not discriminate in hiring on the basis of race, color, national origin, sex, gender identity, sexual orientation, religion, age, disability, protected veteran status, or any other characteristic protected by federal, state or local law.
Successful candidates will have Excellent organizational, oral/written communication skills, be detail oriented, a team player, have the ability to multitask, use sound judgement, and be articulate. Candidates should have a minimum of five years of administrative/coordinator experience in a trade association or a non-profit environment. Proficiency in Microsoft Office is a must; knowledge of iMIS database a plus.