Careers

Duties and Responsibilities

Office and Association Operations 

• Make decisions for operational activities and planning to meet strategic goals set by the President.
• Oversee, plan and monitor the day-to-day running of the association to ensure it is operating smoothly.
• Serve as immediate supervisor to Director of Operations, Administrative Specialist, and temporary administrative workers (when employed).
• Analyze quality, productivity and efficiency of organizational processes and recommend improvements.
• Consult with management on workflow issues, training and development of staff.
• Work with accounting department to monitor accounts payables and receivables for accuracy.
• Assist President in development of the annual organizational budget.
• Supervise staff responsible for coding and tracking company credit card monthly statements and other company expenditures with supporting documentation, ensure independent verification of payments.
• Manage preparations for bi-annual audit and facilitate execution of audit, working closely with accounting team and audit firm.
• Develop job descriptions and facilitate hiring process for open positions as needed.
• Interface with external Human Resources consultant, ensuring human resource materials are kept up to date and staff receives required information in a timely manner.

Operations of Meetings and Events 

• Oversee content development and logistics for event and meeting planning year-round to deliver highly successful events.
• Manage the day-to-day operations and associated with the planning and execution ILTA’s annual conference and tradeshow, Board events, committee meetings, workshops, and monthly webinars.
• Ensure successful completion of pre-event procedures: budgets, site inspections, set-up, reservations, registration, room layout, a/v equipment, BEOs, handouts and marketing materials.
• Oversee process to review, edit and proofread all printed conference materials, using internal resources and hiring consultants as needed.
• Serve as primary liaison with conference keynote speakers, confirming their contract requirements are met, planning their on-site schedule logistics, and providing personal attention to their on-site needs.
• Oversee onsite venue staff (i.e., conference and trade show temp workers).

Qualifications

• Bachelor’s degree in business management, administration or financing.
• Eight or more years of work experience and office management.
• Self-directed and detail oriented with the ability to multi-task and balance competing priorities.
• Able to work in a highly collaborative small office environment.
• Excellent written and verbal communication skills.
• Strong proofreading, editing and project management skills.
• Excellent computer skills including using Microsoft Office (Word and Excel proficiency required, PowerPoint preferred); facility with independent internet research for problem solving.
• Previous association experience strongly preferred.
• Previous exposure to Association Management System(s) preferred.