Careers

Position Overview: The Office Manager and HR Administrator has responsibilities in three primary areas: day-to-day management of office facilities and reception, HR administration and administrative support to the senior leadership team.

Key areas of responsibility:

  Office Management

• Serve as primary contact for suite management and maintenance (fire drills, evacuation procedures, repairs, issues, etc.)
• Provide logistical and administrative support for both in-house and off-site meetings (material prep, room set-up, av, F&B)
• Maintain office equipment, furniture and technology
• Support front desk with main phone lines, greeting guests and accepting deliveries
• Provide general office support including mailings, copying, scanning, faxing, courier services, etc.
• Manage and maintains relationships with vendors, service providers, landlord and building services
• Supervise Receptionist

  HR Administration

• Manage job posting and resumes
• Conduct pre-screening telephone interviews and assist with in person interview scheduling
• Manage onboarding process including employee handbook review and benefit enrollment
• Manage termination process
• Maintain confidentiality in all aspects of job

  Executive Assistant to the SLT

• Schedule and calendar management
• Coordinate travel and logistics
• Coordinate and manage meetings both internal and external
• Manage and reconcile expense reimbursement process
• Interact with Board Members and their assistants

Experience & Education:

• Bachelor’s degree preferred
• 3+ years of experience as executive administrative assistant
• Experience managing others
• Experience managing external vendor/partners

Skills:

• Ability to professionally manage external partner/vendor relationships including expectation setting and accountability
• High level of professionalism and comfort interacting with executives and staff members at all levels
• Superb communications skills 
• Exceptional interpersonal and customer service skills
• Flexible, adaptable and accommodating of executives’ often-changing needs
• Exceptional attention to detail.
• Strong time management, organizing, and planning skills
• Ability to prioritize tasks in order to meet deadlines
• Ability to work independently and as part of a team
• Proficient in Microsoft Office Suite, high aptitude for learning new systems/processes swiftly.