Do you have a passion for lifelong learning and an interest in medical education programming? Do you want to play a lead role by joining a mission-driven organization that makes a difference in the U.S. healthcare landscape?
ASTRO, the American Society for Radiation Oncology, is seeking an experienced leader and Director of Education to join our education team.
The Director of Education is responsible for the planning, delivery, and evaluation of all content components, both educational and scientific, for ASTRO’s in-person programming. This individual, in conjunction with the VP, Education and SME, drives the overall live meetings curriculum, serves as a project manager and provides overall guidance and direction to staff handling various components of the educational offerings. The director will serve as staff liaison to the Annual Meeting Steering Committee and work with the society president on planning and implementing key aspects of the Annual Meeting program. The director will also coordinate and develop special pre-meeting workshop/programs/sessions for the Annual Meeting and other association meetings. In addition, this individual will look for ways to ensure the Annual Meeting maintains its premier status in line with ASTRO’s strategic plan, with a continued focused on improved content and improved attendee experience.
NOTE: ASTRO offers a hybrid work environment. The position is based in Arlington, VA at ASTRO’s headquarters and eligible for immediate telework up to 3x/week. All employees must be fully vaccinated as a condition for employment. ASTRO follows the CDC for indoor mask-wearing guidance.
In this role, the Director of Education:
Serves as Lead and project manager for the development and implementation of the Annual Meeting presidential symposium, keynotes and the scientific and educational programs and specialty meetings scientific and educational programs.
Identifies educational gaps by conducting relevant needs assessments and evaluation activities.
Serves as the main point of contact for ASTRO’s Annual Meeting Steering Committee and facilitates determining the appropriate content, topics and speaker selection.
Oversees the abstract and faculty selection process for all live in-person meetings of the Association including the Annual Meeting and Specialty Meetings.
Develops and monitors all budgeting aspects for the scientific and educational components of the Annual Meeting and specialty meetings.
Develops and maintains the Annual Meeting and specialty meetings timelines in coordination with the Education Programs Manager and the meetings, IT and communications departments to facilitate a smooth and efficient planning calendar.
Manages and coordinates the work of two Sr. Education Program Managers (direct reports), Education Manager and Sr. Education Program Coordinator to establish the appropriate division of work and ensure tasks are completed in a timely and effective manner.
Works closely with the meetings department to coordinate the logistics for all aspects of the scientific and educational programming of the live, in-person meetings of the Association.
Works closely with other departments, including eLearning and IT, to improve existing and develop new technology tools to improve staff processes and procedures and attendee and faculty experience. (Speaker Resource Center, mobile App, abstract management system, integrating evaluation into mobile app., etc.)
Responsible for ensuring the CME component of the live activities of the society are ACCME compliant, including the Standards for Commercial Support.
Responsible for oversight of the compilation of the educational and scientific content for publications, i.e., call for abstracts, official proceedings, schema, ISS brochure, etc. for the Associations live, in-person meetings.
Ensures the society’s live meeting’s scientific and educational programming meets the varied needs of the membership and is consistent with the mission and strategic goals of ASTRO.
Strategize and collaborate with the VP of Learning and Education on a weekly basis to ensure the goals and direction of the society’s educational offerings align with the organizations strategic goals/plans and the guidelines and policies of the Board.
Develop, coordinate, and manage any new pre-Annual Meeting workshops/programs/sessions to include all planning and coordination pre, during and post meeting.
Provide oversight to the Sr. Education Program Manager and Sr. Education Program Coordinator to provide the corporate relations team with information as needed for grants, including CME and session information, etc. Also oversee coordination of ISS to ensure compliance.
Provide development and oversight to the Best of ASTRO Licensing program with the assistance of the Sr. Education Program Manager which includes development of the program, coordination of task force, updating application yearly, maintaining website, communication and coordination with countries approved, developing strategies in line with the strategic plan that raise the profile of the field, etc.
Responsible for board reports and action items pertaining to the society’s in-person meetings, Best of ASTRO Licensing, and International Education Committee.
Participates in the ACCME reaccreditation process by writing applicable sections of the self-study and putting together performance in practice activity files.
Qualified candidates will have:
Bachelor’s degree and/or equivalent work experience that matches the knowledge and skill sets required. Masters degree preferred.
8-10 years of related work experience preferably in a medical specialty society or association or other adult education related organization.
Experience with an accreditation process such as the Accreditation Council for Continuing Medical Education, American Medical Association, and/or Food & Drug Administration policies and guidelines.
Knowledge, Skills, and Abilities
Knowledge of continuing educational meetings and trends, preferably in a medical related association or society.
Strong interpersonal skills with ability to work collaboratively across the organization.
Excellent written and verbal communication skills with ability to communicate effectively with professional leadership and executive staff.
Strong organizational/project management skills with ability to handle multiple tasks and meet critical deadlines.
Demonstrated budgeting skills.
Ability to supervise staff, previous supervisory experience preferred.
Proficient with MS Office Suite and database experience. Experience with an Association Management System such as Aptify preferred.
General office in Arlington, VA. Overnight and weekend travel, up to 4 times per year. (ASTRO’s Annual Meeting is approximately 1 week; 2-3 times per year for smaller 2-3 days specialty meetings)
ASTRO offers a competitive salary and excellent benefits package which includes:
Flexible work arrangements including telework up to 3 days/week
After 1 year of employment, you are eligible for one month of “work from anywhere” per year; after 10 years, you are eligible for fully paid 1 month sabbatical leave
Medical, dental and vision insurance, majority company paid
The American Society for Radiation Oncology (ASTRO) is an organization of approximately 10,000 member physicians and scientists served by a staff of 80 in Crystal City, VA. The association is designed to disseminate the results of scientific research, promote excellence in patient care and provide members with opportunities for educational and professional development. ASTRO offers an attractive array of benefits, including medical and dental/vision coverage, short- and long-term disability and life insurance, as well as paid time off, a 401(k) program, flexible spending accounts, flexible work arrangements, commuter benefits subsidy and a business casual office environment.