The Manager, Science Education is responsible for the development and execution of the scientific content for the Annual Meeting, small scientific meetings, research workshops, webinars, and online programs. The manager also oversees the evaluation of these programs including the development of recommendations for their improvement. The Manager, Science Education will also work with the Deputy Director, Scientific Affairs to develop new approaches to enhance the scientific content presented during the Annual Meeting; develop online scientific content; and identify other strategies for education and engagement of budding scientific communities. This person will also collaborate extensively with other departments (i.e., Education, Communications, Meetings, Information Technology teams etc.).
ESSENTIAL DUTIES AND RESPONSIBILITIES (Duties that occupy a major portion of time and importance in the job)
Manages the development of Scientific program by working directly with the Annual Meeting Program Co-chairs, ASH Scientific Committees and the Committee on Scientific Affairs.
Supports current, incoming, and newly appointed ASH Annual Meeting Scientific Program Co-chairs and Scientific Committee leadership in the planning and execution of the Scientific Program.
Manages the development, execution, and evaluation of Annual Meeting related content under Scientific Affairs’ purview including Scientific Workshops, Special Scientific Symposia, Scientific Spotlights, Meet-the-Scientists, and Poster Walks.
Manages the vetting of the draft scientific program in preparation for Program and Executive Committee approval.
Develops and executes peer-review process and all other evaluations of the Annual Meeting programs pertaining to Scientific Affairs.
Collaborates with the Meetings and Education departments on the development of the Annual Meeting schedule.
Supports the Program Committee’s discussions in collaboration with the Education Department.
Reviews for accuracy, all scientific program content in all Annual Meeting related publications.
Works with Deputy Director, Scientific Affairs to develop strategies to enhance the scientific. content presented during the annual meeting and engagement of budding scientific communities.
Collaborates with the Information Technology department on new programs and software to enhance the efficiency of developing Annual Meeting content.
Collaborates with Communications and Marketing teams on the promotion of Annual Meeting scientific content.
Small Scientific Meetings and Online Science Education
Works in concert with the Deputy Director, Scientific Affairs, and the Senior Manager, Precision Medicine, to develop content ideas for online scientific programs or small scientific meetings.
Develops proposals for scientific meetings and online scientific programs that serve the needs of biomedical scientists.
Facilitates the review and approval of said proposals with the Committee on Scientific Affairs, ASH Officers and/or ASH Executive Committee.
Manages the planning and execution of scientific meetings and online scientific programs including speaker and content management.
Reviews for accuracy, content in all publications related to the small scientific meeting and/or online scientific content.
Collaborates with the Information Technology department on new programs and software to facilitate the execution of small scientific meetings and online science education.
Collaborates with Communications and Marketing teams on the promotion small meetings and educational content that fall under Scientific Affairs’ purview.
Develops and executes evaluations for these types of programs and makes appropriate recommendations to the Chief Scientific Officer and Deputy Director, Scientific Affairs.
Manages the Science Education Specialist and conducts their annual performance evaluation.
Assists the Deputy Director, Scientific Affairs.
Develops and maintains the budget for the Scientific Committees, and online science education.
Collaborates with the Meetings department on the development of the budget for the small scientific meetings.
Undertakes other duties as assigned.
QUALIFICATIONS, KNOWLEDGE SKILL REQUIRED (Minimum education and experience needed to perform the job adequately)
Bachelor’s degree in biomedical sciences or another related field. Master’s Degree preferred.
At least five years of experience independently planning and coordinating logistics for scientific meetings.
Management experience required.
Experience with programmatic administrative support and project management.
Excellent oral and written communication skills.
Experience in handling confidential information.
Ability to multi-task, manage multiple deadlines and assignments simultaneously.
Excellent organizational skills and attention to detail.
Ability to organize and execute multiple high-quality programs and activities on budget and according to established timelines.
Demonstrated commitment to collaboration with internal and external constituents.
Ability to work under pressure and always conduct oneself in a professional manner.
Ability to interact and communicate effectively with staff, members/non-members, meeting attendees and vendors.
Experience in speaker management, communications, customer service.
Experience in the use of databases (i.e., Personify, Salesforce).
Proficient in Microsoft Office applications, including Word, Excel and PowerPoint.
Prior experience in a not-for-profit environment preferred.
Knowledge of adult learning practices and emerging technologies for education delivery to health care and research professionals (desired).