To be considered for the Program and Editorial Coordinator position, please submit a resume and cover letter. This position will assists in managing the many publishing and volunteer engagement opportunities at SAA. This position is responsible for coordinating production of the semi-annual journal and the organization podcast, and supporting various other publishing projects. This position will also work with the Governance Manager to provide regular staff support to 46 member affinity groups by managing annual reporting cycles, leader elections, engagement opportunities, and more.
The Program and Editorial Coordinator reports directly to the Publishing Director and has no supervisory responsibilities. This position requires the ability to exercise good judgment in a variety of situations, along with strong written and verbal communication, administrative, and organizational skills. The ability to maintain a realistic balance among multiple priorities is required. The Program and Editorial Coordinator must be able to work under pressure at times to handle a variety of activities and deadlines.
Coordinate production process of American Archivist + Reviews Portal (SAA’s semi-annual journal) including layout, proof distribution and review, indexing, and permissions. Work with journal editors, graphic designers, and digital platform host to facilitate publication.
Coordinate production process of Archives in Context podcast, including planning, draft distribution and review, creating transcripts, and publication. Work with podcast hosts and sound engineer to finalize and release new episodes.
Assist in development and production of Publications projects such as bimonthly Archival Outlook, monographs and ebooks, case studies, and book promotions/events. This includes writing and copyediting, formatting content, and assisting with virtual events.
Manage 46 member affinity groups (Sections) to ensure compliance with requirements, timely reporting, conducting annual elections and business meetings, and more.
Oversee dissemination of survey data, publication, and outreach across the organization to leverage data from A*CENSUS. Plan and manage future iterations of profession-wide census. Staff liaison to the A*CENSUS Working Group.
Staff support to Publications Board and American Archivist Editorial Board. Collaborate with other teams on current and future strategies. Other duties may be assigned.
A bachelor’s degree in marketing, communications, new media, or a related field, and/or 2-3 years related work experience. Excellent writing, editing and proofreading skills; sharp attention to detail for grammar, spelling, punctuation, accuracy, and cultural sensitivity. Excellent customer service and problem-solving skills. Demonstrated ability to effectively engage volunteer leaders in a variety of programs and projects. Self-starter with an energetic personality who is comfortable working independently and as part of a team. Professional, creative, and a team player with excellent interpersonal skills. Ability to think strategically arounddiversity/equity/inclusion/accessibility (DEIA) initiatives and react swiftly to new and evolving information. Preferred familiarity with Chicago Manual of Style and ADA-compliant guidelines for online communications.
While performing the duties of this job, the employee regularly works in an office environment with light noise. Work may be frequently interrupted. The employee will spend the majority of the workday sitting, computing, and talking/hearing.OSHA Category III: position whose tasks/duties will not put them at risk for exposure to blood and other potentially infectious materials, therefore, universal/standard precautions are not required.
May periodically require more than 37.5 hours per week to perform the essential duties of the position. Ability to travel to meetings and fulfill evening or weekend obligations.
Founded in 1936, the Society of American Archivists is North America's oldest and largest national professional association dedicated to the needs and interests of archives and archivists. SAA represents more than 6,200 professional archivists employed by governments, universities, businesses, libraries, and historical organizations nationally.
All of the work undertaken by SAA on behalf of its members and archives users is guided by the following vision, mission, and core values:
VISION: The Society of American Archivists empowers archivists to achieve professional excellence and foster innovation to ensure the identification, preservation, understanding, and use of records of enduring value.
MISSION: SAA is a vital community that promotes the value and diversity of archives and archivists and serves as the preeminent resource for the profession.