Position Emphasis: The position supports the NEA’s strategic objective to focus the energy and resources of its 3.2 million members toward the promotion of public education by providing high-level support in planning meetings, negotiating for resources and coordinating related activities.
Position Summary: The primary responsibilities of this position includes developing a strategy with convention center personnel, contractors and certain NEA staff with regard to the NEA Representative Assembly placement of offices, Representative assembly, delegate café, exhibits, voting, Friendship Night activities, and campaigning. The incumbent travels to and conducts detailed inspections of the hotels and meeting sites to be used by the NEA and the state affiliates for the Representative Assembly. The incumbent makes assignments of space and works with contractor to design floor plans, approves and communicates all changes to floor plan to contractors, evaluates hall set up and works with local fire chief and police for traffic control patterns. During the Representative Assembly the incumbent works with convention center personnel to assure adequate air conditioning, housekeeping, and medical services and serves as lead in resolving problems and disputes. The incumbent also develops and plans programs for State Coordinators and Host committee meetings. The incumbent reviews and approves payment for bills related to the NEA Representative Assembly including convention center, room rentals, electrical, hotels, temporary services and childcare. To carry out duties and responsibilities, the incumbent uses a personal computer and related software and travels frequently.
Minimum Education Requirement: Bachelor’s degree in Business Administration or related discipline, or an equivalent combination of education and experience from which comparable knowledge and skills may be obtained. Minimum Qualifications: Four years of professional experience planning meetings, conventions, and other special events. Experience in conference center operations such as planning, budget, supplies, furniture, equipment, staff, and resources. Experience must also include preparing Requests for Proposals (RFPs), developing contract language as necessary, and negotiating with hotels and other service vendors. Other Requirements: Must be able to occasionally work extended hours on evenings and weekends. Frequent travel required (21- 45 overnights) per year.
Selection Criteria: Tier 1 (Essential): Demonstrated knowledge of meeting related services such as food and beverage service operations, decorating services, and audio visual/technical support. Proven experience identifying appropriate event locations and negotiating contracts with a variety of service vendors, which may include hotels, food service, equipment providers and various other venues required for the conference or meeting. Experience resolving the myriad of problems inherent in meeting planning using negotiating, bargaining, and conflict resolution skills. Proven effective oral and written communication skills. Successful references. Tier 2 (Significant): Demonstrated flexibility in handling multiple tasks simultaneously under stringent timeframes and changing priorities/conditions. Coordinate work of consultants and vendors. Understanding of teleconferencing and video-conferencing and audio/visual equipment. Responsible for segments of NEA’s Representative Assembly, which involve the full range of program planning and administration. Demonstrated success in teamwork. Successful completion of the Certified Meeting Planner designation. Tier 3 (Desirable): Catering or Food and Beverage experience, experience with audio visual equipment. Hotel and/or convention center experience. Knowledge of CFM’s strategic focus, mission and programs.
In compliance with the Americans with Disabilities Act (ADA), the following is provided: The position involves skill in using a computer and/or laptop; oral and written communication skills; skills in proofreading and editing; use of clear and articulate speech; interpersonal relations skills; reasoning and problem solving skills; ability to work in a fast-paced environment; ability to sit for long periods, stoop, bend, reach and carry light materials (up to 10 lbs.); and ability to travel by various methods of transportation, e.g., airplane, car.
NEA IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER AND ENCOURAGES WOMEN, MINORITIES AND PERSONS WITH DISABILITIES TO APPLY.
We, the members of the National Education Association of the United States, are the voice of education professionals. Our work is fundamental to the nation, and we accept the profound trust placed in us.