Interested candidates should submit to HR Manager at firstname.lastname@example.org a resume with cover letter
Telecommuting is allowed.
Are you seeking variety in your day-to-day work… seeking a job that lets you think and strategically plan?
If you love the satisfaction of seeing meetings and events successfully come together, know how to prioritize tasks and your time, and like working with volunteers in the nonprofit sector... then you sound like the perfect addition to the Conference Incorporated (CI) Team!
Conference Incorporated, a 36+-year old firm located in Reston, VA providing association, convention, trade show, special event management services, is looking for an individual to be part of a management team responsible for all activities related to event planning for CI’s clients. The type of events ranges from meetings, conferences, trade shows and special events.
The ideal candidate is flexible, has a desire to have a career in event management, and have strong customer-service skills. Meetings and events range in size from as small as 30 people to 1,000+ attendee conference.
Candidates must reside within 2 hours of the DC Metro Area (DC, Maryland and Northern VA).
Responsibilities include but are not limited to
Manage client projects for a variety of meetings, conferences and special events.
Develop and track budgets to ensure revenue and expenses are on track and reconcile event bills.
Create Function Book – ensuring all logistical details including room set-ups, audio visual, transportation, housing, and food and beverage for meetings are planned effectively.
Participate in contract negotiations and evaluations with a variety of hotels and vendors.
Participate in the strategic planning process for all meetings and events to ensure continual improvement and quality customer service.
Monitor timelines for each event
Provide customer service to client – building and developing professional relationships
Other duties as necessary to contribute to the overall success of the client and CI.
3+ years’ experience in the meeting planning industry – previous experience with an association or membership organization a plus
3+ years’ experience planning and monitoring budgets for events – must have excellent budgeting skills
Experience with contract negotiations with hotels and vendors
Strong proof-reading, oral and written communication skills
Excellent organizational skills
Comfortable working independently and in a team environment
Must be proficient with Word, Excel and Powerpoint
Must be available for travel (approximately 10-15%), some evenings and weekends
Conference Incorporated provides association management, as well as convention, trade show, special event management services to clients around the country. Located in Reston, VA, CI, a 36+ year old firm, is looking to fill a key position.