Washington, D.C.
Alexandria, Virginia
Posted: 17-May-23
Location: Fairfax, VA
Type: Full Time (Remote & In Office)
Salary: $55,000
Categories:
Salary Details:
Required Education:
Are you a wanderluster in search of a unique career that allows you to visit new places? Do you want a position where each day presents new opportunities? Does a work environment that promotes teamwork and camaraderie appeal to you? A flexible and hybrid workplace? Do you enjoy social events, community service and a dog-friendly workplace?
If you answered the above with an enthusiastic “yes!” we have the position for you! NPMA is looking for a meeting planning rock star to handle conference and exhibit logistics for multiple accounts. The ideal candidate is a self-starter, highly organized, friendly and outgoing, takes initiative, flexible, hard-working and shows great attention to detail.
Now for the obligatory standard job details……
Job Summary
This position is responsible for all aspects of the meeting planning process for AMS (Association Management Services) and NPMA conferences and events as part of a professional meetings team that produces a total of over 40 events each year. This includes meeting logistics, registration processes, speaker and exhibitor coordination, assistance with recertification process, budget management, on-site logistics and post meeting close out. In addition, this position will focus on exhibit sales, sponsorship administration and fulfillment for all NPMA and AMS meetings.
Primary Responsibilities
- Direct communications with exhibitors and attendees
- Coordination with exhibit decorator for booth set up and dismantling for conferences
- Build and maintain relationships with vendors, suppliers, members and exhibitors
- Plan, implement, manage and evaluate conferences
- Online registration set-up, data-entry, invoicing, event confirmations using Aptify database
- Plan and execute major aspects of meeting management to include assistance in developing educational program, building registration process, and providing on-site management meetings
- Manage meeting vendors for delivery of services to include food and beverage, production, entertainment, transportation, housing and security
- Monitor and track budget, registration, and housing for conferences and meetings
- Successfully communicate with hotels/convention centers regarding the specific details of the meeting including banquet event orders, special event needs and vendor set-up
- Travel to and implement conferences and events including pre-conference meetings with hotel/business partners, registration, exhibit hall coordination and food and beverage guarantees
- Purchasing and shipping of conference materials needed for all meetings
- Organize and manage sponsorship opportunities, solicitations, billing and fulfillment for all NPMA and AMS events.
- Manage exhibitor registration process for all NPMA and AMS events.
- Other duties as required
Work Environment:
NPMA is committed to creating a vibrant culture where ideas can blossom, people can thrive and success can flourish. Our organizational core values focus on integrity, passion, life balance, teamwork and collaboration, all while having fun.
NPMA also offers the opportunity for a flexible schedule and hybrid (2 days in office) tele-working program, organized community service opportunities, canine friends as co-workers, access to a free bootcamp class twice a week with exercise equipment on property, and much more.
Compensation:
Salary is commensurate with experience. Equal Opportunity Employer.
NPMA offers all full time employees competitive benefits including health care, dental, vision and 401K.
Credit and criminal background checks will be required.
About NPMA:
The National Pest Management Association (NPMA), a non-profit organization with more than 5,500 members from around the world, was established in 1933 to support the pest management industry's commitment to the protection of public health, food and property. This commitment is reflected both in the continuing education of pest management professionals and the dissemination of timely information to homeowners and businesses. NPMA exists to positively impact the businesses and livelihoods of those
Are you a wanderluster in search of a unique career that allows you to visit new places? Do you want a position where each day presents new opportunities? Does a work environment that promotes teamwork and camaraderie appeal to you? Do you enjoy social events, community service and a dog-friendly workplace?
If you answered the above with an enthusiastic “yes!” we have the position for you! NPMA is looking for a meeting planning rock star to handle conference and exhibit logistics for multiple accounts. The ideal candidate is a self-starter, highly organized, friendly and outgoing, takes initiative, flexible, hard-working and shows great attention to detail.
Now for the obligatory standard job details……
Job Summary
This position is responsible for all aspects of the meeting planning process for AMS (Association Management Services) and NPMA conferences and events as part of a professional meetings team that produces a total of over 40 events each year. This includes meeting logistics, registration processes, speaker and exhibitor coordination, assistance with recertification process, budget management, on-site logistics and post meeting close out. In addition, this position will focus on exhibit sales, sponsorship administration and fulfillment for all NPMA and AMS meetings.
Primary Responsibilities
- Direct communications with exhibitors and attendees
- Coordination with exhibit decorator for booth set up and dismantling for conferences
- Build and maintain relationships with vendors, suppliers, members and exhibitors
- Plan, implement, manage and evaluate conferences
- Online registration set-up, data-entry, invoicing, event confirmations using Aptify database
- Plan and execute major aspects of meeting management to include assistance in developing educational program, building registration process, and providing on-site management meetings
- Manage meeting vendors for delivery of services to include food and beverage, production, entertainment, transportation, housing and security
- Monitor and track budget, registration, and housing for conferences and meetings
- Successfully communicate with hotels/convention centers regarding the specific details of the meeting including banquet event orders, special event needs and vendor set-up
- Travel to and implement conferences and events including pre-conference meetings with hotel/business partners, registration, exhibit hall coordination and food and beverage guarantees
- Purchasing and shipping of conference materials needed for all meetings
- Organize and manage sponsorship opportunities, solicitations, billing and fulfillment for all NPMA and AMS events.
- Manage exhibitor registration process for all NPMA and AMS events.
- Other duties as required