ABOUT THE ORGANIZATION

The International Society on Thrombosis and Haemostasis (ISTH) advances the understanding, prevention, diagnosis and treatment of conditions related to thrombosis and hemostasis. The Society is dedicated to transformative scientific discoveries and clinical practices, the development of young professionals and the education of physicians, scientists and allied health professionals wherever they may live.

ISTH’S COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION

At ISTH, uplifting and championing the diversity of our workplace culture is a priority. ISTH is committed to the inclusivity of all forms of diversity through an anti-bias organizational culture and appreciates the unique contribution of each staff member. The diversity of our team makes us unique, broadly talented, and equipped to address the changing needs of our international stakeholders and simply put … fun! 

POSITION SUMMARY

The Industry Relations and Development Coordinator (Coordinator) supports Industry Relations and Development initiatives at the ISTH. Reporting to the Director of Industry Relations and Development, the Coordinator assists with a variety of administrative functions that support efforts to secure industry and support through congress exhibition and sponsorship and for educational, awareness/marketing and research grant programs. This position is part-time, 25 hours per week.

ESSENTIAL FUNCTIONS:

Meetings

• Assists with scheduling in person and virtual Industry Roundtable and individual industry sales meetings, using Outlook, Zoom, Teams, Calendly, etc.
• Arranges logistics for meetings, including AV needs, meeting room set up, refreshments, etc., coordinating with Meetings Department as appropriate
• Produces PowerPoint presentations and other meeting materials as needed; coordinating with Marketing Department as appropriate
• Take notes/meeting minutes as needed

Data Entry and Reports

• Creates spreadsheets and other documents as needed
• Performs data entry using Salesforce CRM; updates records and runs reports
• Assists with tracking and generating updated Priority Point reports for congress and non-congress support
• Organize department electronic files

Grant Submissions and Tracking

• Completes grant submissions and tracks grant requests to industry supporters
• Tracks progress and runs reports on key metrics, tracking progress toward strategic goals
• Coordinates with Finance Department to ensure timely payment of grants per contracts and agreements with industry supporters

Supporter Benefits (non-Congress)

• Coordinate with other departments (including Education, Meetings and Marketing teams) to ensure benefits are fulfilled for industry supporters

Other

• Assist with distribution of industry surveys
• Other administrative tasks as needed

KNOWLEDGE AND SKILLS REQUIRED:

• Excellent interpersonal, verbal and written communication skills; able to partner effectively with a variety of internal and external stakeholders
• Experience with completing and submitting grant proposals preferred
• Strong time management skills
• Desire to be part of a hardworking, collaborative, fun, and values-driven team serving a global member community
• Interest in developing an understanding of and commitment to ISTH’s mission and guiding principles

EXPERIENCE AND MINIMUM REQUIREMENTS:

• Bachelor’s degree required in Business Administration, Communications, Nonprofit Management or a related field or equivalent amount of experience
• Minimum of two years of relevant professional experience, knowledge of nonprofit organizations.  medical/scientific organizations preferred
• Proficiency with Microsoft Office products, (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat
• Experience with Salesforce or similar CRM and grants management software preferred
• Experience with customer service and/or administrative support

WORK ENVIRONMENT:

• This position is mainly sedentary but may require the ability to lift and carry up to 30 lbs. of materials
• Weekend and after-hour work may be required as dictated by the event schedule
• Domestic or international travel may be required, two to three times per year
• Employment location is remote, based on skills, experience and USA location of applicant.

About International Society on Thrombosis and Haemostasis

The International Society on Thrombosis and Haemostasis (ISTH) is a global medical-scientific not-for-profit membership organization advancing the understanding, prevention, diagnosis and treatment of conditions related to thrombosis and hemostasis. The Society is dedicated to transformative scientific discoveries and clinical practices, the development of young professionals and the education of physicians, scientists and allied health professionals wherever they may live. At the ISTH, we initiate and promote education and outreach initiatives, research activities, scientific meetings, peer-reviewed publications, expert committees and the development of standards allowing a common language and approach to basic and clinical science all over the world. The ISTH also organizes the World Thrombosis Day (WTD) (worldthrombosisday.org) campaign, a movement that focuses attention on the often overlooked and misunderstood condition of thrombosis. Our Society currently serves over 7,000 members in over 100 countries and is based in Carrboro, North Carolina, near the University of North Carolina-Chapel Hill campus. ISTH’s global annual congresses bring together an average of 8,000 physicia...ns and scientists, as well as on average 80 exhibitors and sponsors from around the world, making it the largest and scientifically foremost meeting in the field of thrombosis and hemostasis. At the ISTH, we continuously work to embed equity in our internal practices and are committed to increasing the diversity of our staff across all levels of the organization. We intentionally work to create the right conditions to enable our employees to feel that they can be their authentic selves and fully participate in the life of the enterprise.

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