The Foundry Educational Foundation (FEF) is looking for an innovative, energetic professional who is excited about the mission and interested in joining a dynamic and innovative team. This work is both relationship-driven and externally focused and is a great fit for a professional who enjoys meeting new people. The ideal candidate will be a creative, self- motivated and enthusiastic individual who, in partnership with the staff, will develop this role into an essential cog towards strengthening value for our unique FEF family while ensuring the long-term vitality of FEF’s essential mission. This position includes regional and national travel.  This position will be a hybrid workweek arrangement, allowing the balance between remote work and in-office duties.  After an approximate initial six-month training period (with two-three days per week in the office) this position will be expected to spend one day per week in the office and work remote for the remainder of the week.

Continued success and growth of the Foundry Educational Foundation will rely heavily on its program endeavors including keeping the FEF family connected. The Administration and Data Coordinator is a new position within FEF and will be responsible for performing administrative, data-related, and project support functions ensuring that all run smoothly, contributing to the overall efficiency of the organization.  The position is critical in coordinating resources and data necessary to enhance fundraising and service opportunities within the Foundation’s active and highly motivated group of industry volunteers, and dedicated educators.  This position is expected to meet quarterly key performance metrics and reports to the Executive Director.

 Key Accountabilities

Administrative Support:

1. Provide administrative duties, including running office operations (general FEF phone and email, messages, mailings, shipping and printing), scheduling and coordinating meetings and events, managing correspondence and purchases
   • Prepare financials (A/P and A/R) - track budget and coordinate monthly bookkeeper visits
   • Assist with student scholarship processing – review and maintain student profiles
2. Coordinate social media, FEF website, and IT support through outside providers
3. Assist in the creation, writing, design and distribution of marketing and communication materials

 Data and Donor Management:

1. Collect, organize, and maintain data records, ensuring data accuracy and integrity. This involves data entry, database management, and generating queries and reports related to gift processing, gift levels, donor tracking, and relationship management
2. Administer all donor correspondence - request letters, campaign letters, annual fund renewals, and thank you letters
3. Assist with the stewarding of volunteers and make follow-up calls as necessary

 Project Support:

1. High School Outreach project
   • Compile and manage data collected on school locations, teacher contact information, alumni connections and interested partners
   • Track and analyze metrics and compile reports and presentations
   • Assist in initial contact with interested teachers providing information as needed
2. Advanced Internship Program
   • Manage correspondence to interested companies, coordinate processing of applications and track monthly reports
   • Aid in contacting student-interns for feedback on their work experience
3. Other project-related tasks
   • Assist in coordination of alumni-engagement functions (intra-company activities, FEF school events) and management of new events and activities
   • Create and maintain documentation, including reports, presentations, articles, and procedural manuals related to projects
   • Assist in the development and writing of grant proposals to government agencies, foundations, and other funding sources

 All other duties as assigned.

Requirements

• 5+ years business experience in a non-profit, development, human resources, or academic environment
• Highly organized with demonstrated ability to simultaneously balance deadlines and projects
• Excellent oral and written communication skills
• Demonstrated ability to work collaboratively in a small team environment
• Knowledge of database management (Raisers Edge or similar relationship management software, preferred)
• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, Robly (eblast platform like Constant Contact), and various social media platforms
• Must be comfortable using MS Teams or Zoom
• Track record of excellent critical thinking and problem-solving skills, with sound judgment in prioritizing problems and opportunities
• This position requires perseverance, professionalism, and a willingness to make phone calls and follow-up contacts
• Must have a valid driver's license and clean driving record
• Must be able to read and write in English
• Some experience in donor engagement and outreach, preferred
• Experience with donor activities, grant-writing and event planning a plus
• Knowledge of manufacturing industry is a plus

Physical Demands

Required to stand, walk, sit, use hands to finger or feel objects, reach, balance, stoop. Vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

The work is classified as Medium Physical Demand Level (PDL) by the US Dept. of Labor’s Dictionary of Occupational Titles. Frequencies: Occasional (1-33%); Frequent (34—66%); Continuous (67-100%)

LIFTING DEMANDS:

• Lift up to 25 lbs. on an occasional basis floor to waist
• Carry up to 25 lbs. on an occasional basis up to 25 feet

POSTURAL DEMANDS:

• Sitting – frequent
• Standing – frequent
• Walking – frequent
• Bending/stooping – occasional

MISCELLANEOUS DEMANDS:

• Gripping, manipulation, fingering – frequent
• Variable small hand and tool use – occasional