Indianapolis, Indiana
1400 Crystal Drive, Arlington VA
Concord, California
Wheeling, Illinois
Posted: 17-Jun-25
Location: Alexandria, VA
Type: Full Time
Salary: $50,000-$55,000/year
Categories:
Job Brief
The Pool & Hot Tub Alliance (PHTA) is looking for a high-performing Education Events Coordinator with experience in the meetings and events field, preferably with an association. The Education Events Coordinator is an integral part of the Education Sales & Operations Team and will be an important part of the team planning and executing high quality educational events. This position is full-time with a hybrid schedule, located in Old Town Alexandria, VA.
Education Events Coordinator
- Assists with education session logistics at onsite events in collaboration with GENESIS Concierge and/or VP of Education Sales and Operations.
- Hotel and vendor contact for events, as assigned.
- Responsible for speaker management for both virtual and live events including securing contracts/presentations from speakers, coordinating schedules, processing expenses/speaking fees, etc.
- Coordinate meeting logistics for association events, as assigned.
- Responsible for course material purchases and inventory management.
- Provide administrative support for the education sales and operations team including data entry, shipment management, registration customer support, evaluation processing, transcript management and certificate processing and support.
- Responsible for registration management including registration set up for events, downloading and managing external registration lists, badge printing and reconciliation.
- Support Knowledge by Design clients including data upload, individual education tracking etc.
- Education program customer support; online/ virtual education technical customer support.
- Willingness and ability to travel to trade shows, meet with members, attend industry events, and stay abreast of PHTA education products and services.
- Willingness and ability to provide support for webinars and virtual education during the evenings, as necessary.
COMPENSATION
- Salary commensurate with experience
- In addition to compensation PHTA offers a complete and generous package of health, dental, vision, life, disability insurance; 401(k), personal time, holidays and many other job perks.
EXPERIENCE
- 2+ years in event planning required
- Excellent oral and written communications skills
- Highly organized
- Project management skills
- Previous association experience preferred
- Detail oriented and ability to multi-task required
- Customer service oriented and team player
- Experience in Microsoft Office Suite and SharePoint
This job description does not imply that the stated requirements are the only expectations for the job. Incumbents are expected to perform any other duties that may be assigned. PHTA has the right to revise this job description at any time.
About PHTA
The Pool & Hot Tub Alliance (PHTA), a non-profit organization with over 4,000 members from around the world, was established in 1956 to support, promote, and protect the common interests of the $36.5B pool, hot tub and spa industry. PHTA provides education, advocacy, standards development, research, and market growth to increase our members’ professionalism, knowledge and profitability. Additionally, PHTA facilitates the expansion of swimming, water safety and related research and outreach activities aimed at introducing more people to swimming, making swimming environments safer and keeping pools open to serve communities.
For more information, visit www.phta.org.
PHTA is an Equal Opportunity Employer that does not discriminate based on actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, or any other characteristic protected by applicable federal, state, or local laws. Our leadership team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, and general treatment during employment.