The Accounts Payable Manager is primarily responsible for the management of the accounts payable functions. Maintain organization financial records in conformity with generally accepted accounting standards. Maintain the fixed assets and other general ledger accounts, as needed. The Accounts Payable Manager has direct supervision of two staff members and advises other staff as needed.
PRIMARY RESPONSIBILITIES:
Manage the weekly accounts payable process to ensure payments are timely, vouchers supported by sufficient documentation and follow established policies, procedures, and internal controls.
Ensure that new vendors are created timely and appropriate documentation received.
Monitor the AP mailbox, ensuring timely responses to emails.
Monitors banking notifications and troubleshoots any returned checks, wires, and ACH payments.
Resolve invoice discrepancies, payment inquiries, and vendor issues.
Monitors cash requirements and ensures disbursements are properly funded.
Manage the corporate credit card program, ensuring compliance, training for card holders, and provide support to card holders.
Manage and clear outstanding checks and unclaimed property filings.
Review quarterly 1099 reconciliations and assist with year-end preparation and filing.
Maintain fixed assets systems. Record and review to ensure fixed assets additions, depreciation expense, accumulated depreciation, and disposals are properly recorded in fixed assets system and the general ledger.
Support interim and annual audit – prepare schedules and respond to auditor questions and sample selections.
Provide training to new staff across the organization on the accounts payable process.
Provide guidance, information and assistance to other departments on accounting and financial reporting issues.
Supervise two staff accountants. Provide guidance to other accounting staff and stakeholders as needed.
Maintain cash receipts log for payments coming into the office.
Perform other duties and work on special projects as requested.
SECONDARY RESPONSIBILITIES:
Assist in developing and maintaining finance department policies and procedures to ensure adherence to internal control procedures and accounting standards.
Maintain relationships with banks and payment service providers.
Maintain chart of accounts and flow through to all systems and reporting tools.
QUALIFICATIONS:
College degree in accounting or finance and at least five years of related experience, with 1 or more years of supervisory experience.
Excellent organizational skills, ability to prioritize and perform job responsibilities in an accurate and timely manner.
Optica is an equal employment opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, age, sex, national origin, pregnancy, disability, religion, marital status, veteran's status, personal appearance, political affiliation, sexual orientation, family responsibilities, matriculation or any other basis prohibited by law.
